Find What You're Looking For

Record management tools designed for Virginia state and local government agencies.

No more manual data entry

Add your documents to Constance via the dashboard or by email.

council_minutes.pdf

Uploading document...
Extracting text
Detecting categories
Assigning retention series
Indexing for search

Seamless Data Intake

Eliminate manual data entry with support for multiple file formats

.CSV

Spreadsheets

.PDF

Documents

.DOC

Word Files

.XLSX

Excel Files

.MP4

Media Files

All of Your Critical Records in One Place

Document Types

  • Charters and Codes
  • Meeting Minutes and Agendas
  • Permits and Transactional Data
  • Purchasing Records
  • GIS Data
  • Budgets

Automatic Organization

  • Date Detection
  • Smart Categorization
  • Subject Mapping
  • Library of Virginia Retention Schedules

Security

  • State-of-the-Art Encryption
  • Rigorous Access Controls
  • Regulatory Compliance
  • Data Escrow Protection

See Constance in Action

Solar Decommissioning Bond Management

Managing the complexities of solar energy decommissioning and bonding requirements under § 15.2-2241.2 is challenging for local and state government agencies. Constance is a comprehensive knowledge management tool designed to streamline this process.

Effortlessly track bonding and surety obligations on real property, ensure compliance with legal mandates, and reduce administrative overhead.

Property Details

Type § 15.2-2241.2 (VA - Solar Decommissioning)
Underwriter CHUBB
Renews July 1, 2028
Face Value $358,000.00
Status At-Risk - Compulsory Bond
1mi

Key Features

Powerful Internal Search

Effortlessly access and retrieve essential information from a centralized database, designed for rapid, precise results.

Example Search

Query: "1508 Church St"

Details: "Nathan Simpson purchased from..."

Document Type: Building Permit

Data Format: View associated shapefile

Streamlined Onboarding

Experience a guided, efficient onboarding process tailored for government agencies. We utilize your existing structured and semi-structured records to ensure a seamless transition, quickly bringing your agency up to speed.

Data Escrow

Secure, modular, open-system storage, built to keep your agency's data safe and accessible. We are your long-term partner, adapting with the evolving demands of government technology to ensure continuous support.

Security-First Mindset

With enterprise-grade security infrastructure, we prioritize safeguarding your sensitive information, providing reliable protection for every level of data access.

Coming Soon: Constance Compose

Beta

Enhance document creation with Constance Compose, using validated agency data to streamline drafting processes and ensure accuracy.

Join the Waitlist

Simple Pricing

Annual Subscription $12,500/year
Up to 10 users
Up to 20,000 pages

Pricing scales proportionally based on users and record volume. One-time onboarding fee applies for initial record processing.

Frequently Asked Questions

Ready to Transform Your Record Management?

Join Virginia's leading agencies in modernizing their record management systems